How can I set up the correct booking text for processing in Finmatics for BMD?

The posting text can have historically different characteristics, which can be set on the following objects:

1.  On the booking symbol: A method is set for the booking text that is relevant for all postings at the booking symbol. E.g.: for all postings to the AR booking symbol, the name of the customer should be filled in automatically.
2. At business partner (vendor or customer): a method is defined for individual business partners. E.g.: for the business partner Telekom, the booking text should consist of the name of the vendor and the service month with a possible result: "Telekom Austria 03/2021"
3. On G/L account: A method is defined for a G/L account. E.g.: for the G/L account telephone the booking text should consist of the name of the vendor and the service month with a possible result: "Hutchison 03/2021".
4. On the content of the invoice: a method is defined based on the content of an invoice or the invoice file. For example: the first 10 letters of the file name should be written in the booking text.

Booking texts can be set up in both Finmatics software and BMD software. Depending on the level of complexity of the booking text, rules can be set up by the law firm in Finmatics and in BMD. In case of a high degree of complexity (see point 4: on the content of the invoice) this can be set up in the Finmatics software with the help of the technical support (support@finmatics.com).

Setup of the booking text in the Finmatics software

In the default, the firm can choose to leave the booking text blank, to calculate based on historical values, or to write the name of the debtor / creditor in the booking text. This setting is done under Clients - Document Types - Advanced Settings as shown in the following graphic and applies to all transactions in the booking symbol of the client you have selected.

You can also find more information in our help article:
How do I automate posting texts?

For complex posting text setups related to the invoice content or file name, contact our Technical Support at support@finmatics.com.

Setting up the booking text in the BMD software

The prerequisite for setting up the booking text in the BMD software is that the setting in the Finmatics booking text is set to "Leave blank".

The setting of the booking text is rule-based with the help of variables, which can be found in the BMD help.

Setting up the posting text on the posting symbol

In the "Default booking text" or "Default booking text (designation)" field on the booking symbol, you can set which booking text (account designation, contra account designation, cost center designation) should be automatically transferred to the booking line. This setting can be defined per booking symbol and will be applied during import. Variables can be selected.

Setup of the posting text on the person account / business partner.

Here the example at the person account/business partner at the Fibu account tab, variables can be defined, is also applied at the import.
This deposit has priority over a deposit at the booking symbol.

Setup of the posting text on the person account / business partner.

On the account, a booking text can be defined in the field "Proposal booking text". Here the example on the person account / business partner on the FIBU account tab, variables can be defined, will also be applied during import.
This deposit has priority over a deposit at the booking symbol:

Proposal posting text would also be possible at the G/L account:

Unconverted posting text variables are then converted correctly when completing the posting/at the latest when posting.
I.e. the variable substitution is not executed if the entry is "red".

Reason: If the account assignment is not yet complete, values for the variables may still be missing.