1. Support Center
  2. Document processing
  3. Complete accounting information in documents

How can cost centers and cost objects be processed in Finmatics?

In Finmatics, cost centers and cost objects can also be processed automatically depending on how the cost center assignment method works. This article describes the procedure for 1) activating cost centers and cost objects, 2) creating cost centers and cost objects, 3) defining the method for automated cost center assignment.

Specifying the method for the automated assignment of cost centers and cost objects.

There are three methods available for filling the cost centers and/or cost objects.
  1. Client writes the cost center / cost object on the invoice by hand: Please inform us at support@finmatics.com about the client name and the document type, specifying the method. Our quality assurance will then manually select the cost centers in the daily processing. Attention: no percentage allocation to cost centers is possible. In a further step, method 2 could also be selected in this case.
  2. It is not known to your office / accountants how to select the cost center / cost unit: for this case, the client can use an electronic workflow from Finmatics, through which the responsible persons in the client's company can fill the cost center either through the web interface or through the mobile app. Please inform us at support@finmatics.com about the client name and the document type specifying the method. We will contact you for a 30 minute setup meeting. The client will then be provided with the Finmatics software to assign cost centers / cost objects.
  3. It is known to your office / accountants how to select the cost center / cost unit. The information for this is in electronically readable form on the invoice: information that is on the invoice can be, among other things, addresses, department names, keywords, e-mail addresses or similar. Please inform us at support@finmatics.com about the client name and the document type, indicating the method. We will contact you for a 30-minute setup meeting. Finmatics can automatically assign cost centers and cost objects after setup in most cases.

Please also note that methods 2 and 3 are an additional package. These can be found on the price list under workflow (method 2) and automated customation (method 3).

Activate cost centers and cost objects

  • Select the menu item Clients in the Finmatics software
  • Select the client for which you want to activate cost centers and/or cost objects
  • Click on the tab Document types
  • Select the document type(s) for which you want to activate cost centers and/or cost objects.
  • To activate cost centers, check the box next to Use cost centers.
  • For activating cost objects drag the field "Cost object" in the "Configuration of the entry mask" from the Deactivated fields to the Activated fields. The figure below shows the state after activating cost centers and cost objects.
  • Click on Save

Creation of cost centers and cost objects

Many ERP systems can synchronize cost center information with Finmatics. If your ERP does not support this, you can also create cost centers/ cost objects in the Finmatics frontend.

  • Select the menu item Clients in the Finmatics software.
  • Select the client for which you want to create cost centers and/or cost objects
  • Click on the tab Cost Centers
  • Click on Add and fill in the number and the name of the cost center and save the entry
  • Click on the Cost Object tab
  • Click the Add button and fill in the number and the name of the cost object and save the entry.
  • In case there are many cost centers or cost units to be filled in, please send us an e-mail to support@finmatics.com with the numbers and designations in an Excel-readable format. With your indication of the client and the document type, we can import this for you in the background.