How can cost centers and cost units/objects be activated/processed in Finmatics?

You can import cost centres and cost units/objects from your ERP/accounting system and also activate them in Finmatics for processing.

Content:

Activate cost centers and cost units/objects

Creation of cost centers and cost units/objects

Automation of cost centers and cost units/objects

Activate cost centers and cost units/objects

Select the menu item Clients in the Finmatics software
Select the client for which you want to activate cost centers and/or cost units/objects

Click on the tab Processes
Select the process/document type(s) for which you want to activate cost centers and/or cost units/objects.

For activating cost center drag the field "Cost category", for cost units/objects the field "Cost category 2" in the "Configuration of the data entry screen" from the Deactivated fields to the Activated fields.
Click on Save

Import/creation of cost centres and cost units/objects in Finmatics

Many ERP/accounting systems synchronise cost centre information with Finmatics automatically, this is already done in the course of the initial setup/training. If your ERP does not support this, you can also import cost centres/cost units/objects via XLSX in the Finmatics frontend or create them yourself.

Create/import cost centres:

Select the menu item Clients in the Finmatics software.
Select the client for which you want to create cost centres.
Click on the tab Cost centres

If you want to import the data via XLSX click on Import and upload the corresponding XLSX. As soon as you refresh the page, the cost centres will be displayed. You can find a template for this by following this link. Otherwise, click on Add and fill in the number and the name of the cost centre and save the entry.

Create/import cost units/objects:

Select the menu item Clients in the Finmatics software.
Select the client for which you want to create cost units/objects.

Click on the Cost Units tab

In case you want to import the data via XLSX click on Import and upload the corresponding XLSX. As soon as you refresh the page, the cost units/objects will be displayed. You can find a template for this by following this link. Otherwise, click on Add and fill in the number and the name of the cost unit/object and save the entry.

In case you have difficulties, please send us an e-mail to support@finmatics.com with the numbers and designations in an Excel-readable format. If you specify the client and the document type, we can import this for you in the background.

Automation of cost centres

In Finmatics, cost centres and cost objects can also be processed automatically depending on how the cost centre allocation method works. For customisation options to automate cost centres, please read the following article:

Is it possible to automate the allocation of cost centres and cost units/objects?